Create Attributes

The Attributes that can be associated with one or more Object Types or Task Types are configured globally.

Note that attributes are simply used to identify and manage the files and tasks in Nexus and should not be confused with the fields in the files you upload to Nexus.

To create an attribute:

  1. On the Navigation menu: Click Admin | Settings to open the Admin Settings window.

  1. Click to select the Attributes tab:

If you would like to view a quick informative video on Attributes and how to create and use them, you can click the Help icon at the top right of the page and click Watch Tutorial:

This will launch a window to play the Attributes tutorial:

Click the image above to view the video in your browser

To create attributes,

  1. Click Create above the list of attributes:

Set the following properties of the attribute:

Properties

Name and Description

The Name and Description of the attribute. Attribute names must be unique.

Type

The following attribute types are supported:

Type Description
Character Any character (text) value.
Double Any decimal number.
Integer Any integer.
Boolean Boolean logic (True/False or Yes/No).
Timestamp Date and Time.
Users A list of users who are members of the tenancy.
List of values A predefined list of values can be used to provide a lookup capability with built-in validation.

Validation

In order to select a Validation option, you must first select the attribute type (see Type above).

Attribute validation rules can be defined by Type, Value and Description (Note that an attribute description is mandatory for all attributes).

Add Validation

Click this button to add one or more validations for the attribute.

Validation type

Select one of the following validation types and specify the associated parameter (if any). Which validation types are available for selection will depend on the attribute type:

Type Description
Not empty A compulsory value. A NULL value is not allowed.
Minimum value The minimum value of the specified numeric type.
Maximum value The maximum value of the specified numeric type.
Range A value which falls within the specified range, for the specified type.
Maximum decimal places The maximum number of decimal places for the specified numeric type.
Minimum decimal places The minimum number of decimal places for the specified numeric type.

In the Info panel, Attributes requiring validation will display an inactive warning icon, with Need validation in the pop up label:

If validation is not passed for an attribute (such as an empty attribute which is set as Not Empty) when uploading a file, the upload process will not complete and the warning icon is shown as active in the list of attributes for the file:

List of Values

If you select List of values as the attribute type, a List of Values tab is available below the properties of the attribute. Enter a value and press Enter to add it to the list. Repeat this for each value to be added to the list.

You can remove a value from the list using the cross at the right of the value:

If a List of values attribute has been linked to the object type:

  • Users may enter multiple values for the attribute while uploading file, for example, an attribute containing Value 1, Value 2 and Value 3 (Hole_ID, Block_ID and Bench_ID).

  • Multiple attribute values may be specified in an Advanced Search to find files which contain those attributes values.

Save

Finally, click Save to create the attribute. The new attribute is added to the list of attributes on the Administration | Attributes page.